Governing Document(s)

“SMALL CHARITY CONSTITUTION” taken from the Charity Commission website.

Suitable for small charities with an annual income under £5,000 that don’t own a building or employ people  and do not intend to register with the Charity Commission.

 1           NAME

The charity’s name is  “OLD BARN ACTION GROUP”


a)    To network with local people, groups and organisations.

b)    To establish the facts of what happened.

c)    To restore the Old Barn to the local community.

d)    To ensure that it is run by local people, for local people.

e)    To be inclusive and welcome diversity.

f)     To ensure that there are a wide range of services and activities.

g)    To ensue value for money and reasonable hire charges.

h)    To safeguard these facilities for generations to come.

i)     To be a formative organisation with the purpose of setting up and establishing a community trust to manage the Old Barn.

3          TRUSTEES

The charity shall be managed by a committee of trustees who are appointed at the Annual General Meeting (AGM) of the charity.


In order to carry out the charitable purposes, the trustees have the power to:

(1)          raise funds, receive grants and donations

(2)          apply funds to carry out the work of the charity

(3)          co-operate with and support other charities with similar purposes

(4)          do anything which is lawful and necessary to achieve the purposes

5           MEMBERSHIP

The charity shall have a membership.   People who support the work of the charity and are aged 18 or over, can apply to the trustees to become a member.  Once accepted by the trustees, membership lasts for 3 years and may be renewed.  The trustees will keep an up-to-date membership list.

The trustees may remove a person’s membership if they believeit isin the best interests of the charity.  The member has the right to be heard by the trustees before the decision is made and can be accompanied by a friend.


(1)           The AGM must be held every year, with 14 days notice given to all members telling them what is on the agenda.   Minutes must be kept of the AGM.

 (2)           There must be at least 12 members present at the AGM.

 (3)           Every member has one vote. 

 (4)           The trustees shall present the annual report and accounts.

 (5)          Any member may stand for election as a trustee. 

 (6)          Members shall elect between 3 and 10 trustees to serve for the next year.  They will retire at the next AGM but may stand for re-election.


(1)          Trustees must hold at least 3 meetings each year.  At their first meeting after the AGM they will elect a chair, treasurer and secretary.  Trustees may act by majority decision.

(2)          At least 3 trustees must be present at the meeting to be able to take decisions.   Minutes shall be kept for every meeting.

(3)          If trustees have a conflict of interest they must declare it and leave the meeting while this matter is being discussed or decided.

(4)          During the year, the trustees may appoint up to 2 additional trustees.  They will stand down at the next AGM.

(5)          The trustees may make reasonable additional rules to help run the charity.  These rules must not conflict with this constitution or the law.


(1)           Money and property must only be used for the charity’s purposes.

(2)          Trustees must keep accounts.  The most recent annual accounts can be seen by anybody on request.

(3)          Trustees cannot receive any money or property from the charity, except to refund reasonable out of pocket expenses.

(4)           Money must be held in the charity’s bank account.  All cheques must be signed by 2 trustees.


If the Trustees considerit isnecessary to change the constitution, or wind up the charity, they must call a General Meeting so that the membership can make the decision.  Trustees must also call a General Meeting if they receive a written request from the majority of members.  All members must be given 14 days notice and told the reason for the meeting.  All decisions require a two thirds majority.  Minutes must be kept.   

(1)          Winding up – any money or property remaining after payment of debts must be given to a charity with similar purposes to this one.

(2)          Changes to the Constitution – can be made at AGMs or General Meetings.  No change can be made that would make the organisation no longer a charity. 

(3)          General Meeting – called on written request from a majority of members.

(4)          Trustees may also call a General Meeting to consult the membership


This constitution was adopted on  10th May 2011  by the people whose are named appear below.  They are the first members of the charity and will be the trustees until the AGM, which must be held within one year of this date.


  • William Hudson
  • Michele Haniotis
  • V E Hudson
  • David Naylor
  • Maureen Clemetson
  • Abdul Vasac Omdaja
  • Emily Burnham
  • Steve Neale
  • Mark Healey

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